MSHSAA BOARD OF DIRECTORS
MARCH 7, 2019
FINAL AGENDA
SPRINGFIELD (University Plaza Hotel)
Taneycomo Conference Room
* * THURSDAY - 10:00 a.m. * *
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A = Action R = Report I = Information T = Table D = Discussion
A - ACTION TO AMEND AGENDA IF NECESSARY
10:00 a.m. - Closed Session - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
A. MINUTES:
A - 1. a. Minutes of the MSHSAA Board of Directors - January 23-24, 2019
b. Minutes of the MSHSAA Appeals Committee - February 11, 2019
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i):
3. Transfer Hardship Applications (By-Law 3.10.4.h):
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
B. UNFINISHED BUSINESS:
(None)
C. NEW BUSINESS:
A - 1. Association Financial Reports and Other Business Matters - Urhahn/Long
a. MSHSAA Financial Statements
A - 2. Advisory Committee -- a) Athletic-Directors - Garner/Maurer; b) Liaison Committee - Urhahn
A - 3. Request for Changes to MSHSAA Constitution - Urhahn
A - 4. Request for School Name Change and Special Learning Center Status - Urhahn
D - 5. Game Day - Davis/Urhahn
A - 6. Dissolving of Baseball Co-op - Urhahn
A - 7. Certification of Annual Questionnaire Results - Urhahn
A - 8. Approval of items to appear on Annual Ballot - Urhahn
D. INFORMATIONAL MATERIALS AND DISCUSSION ITEMS:
I - 1. Miscellaneous Newspaper Articles and Informational Materials
a. State Championship (Girls Swimming)
I - 2. MIAAA Conference Schedule - Urhahn
I - 3. April Board Meeting and Executive Director’s Evaluation Schedule - Urhahn
E. HEARINGS AND PRESENTATIONS:
*Thursday, 11:00 a.m. - St. Teresa’s Academy High School - Request for Relief of MSHSAA By-Law 3.13.3
* Closed Session - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
FUTURE DATES OF BOARD OF DIRECTORS MEETINGS
April 5-6, 2019
June 12, 2019
National Federation Summer Meeting--
June 28-July 2, 2019 - Indianapolis, IN
MISSOURI STATE HIGH SCHOOL ACTIVITIES ASSOCIATION
BOARD OF DIRECTORS AGENDA
March 7, 2019
MSHSAA OFFICE
Notice of closed meeting, closed record and closed vote
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the Executive Director of the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A closed meeting of the MSHSAA Board of Directors will be held at the location date and times listed below.
Location: MSHSAA Board Meeting Date: March 7, 2019
1 N. Keene Street Time(s): 10:00 a.m. and 11:00 a.m.
Columbia, MO 65201
1. (March 7, 2019 - 10:00 a.m. ) - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
2. (March 7,, 2019 - 11:00 a.m.) - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to the affirmative vote of the MSHSAA Board of Directors with the vote of each member individually taken by roll call in public session, and the vote having been announced publicly, the meeting on the date and at the time and place aforesaid shall be closed, and the record thereof closed, and the vote at such meeting closed.
Representatives of the news media may obtain copies of this notice by contacting Kerwin Urhahn, 1 N. Keene St., Columbia, MO 65201 or 573-875-4880.
GENERAL CONSENT ITEMS
Final Agenda
March 7, 2019
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Carnahan, Center, College Heights Christian, Crossroads College Preparatory, Crossroads College Preparatory, East Newton, Francis Howell North, Grundy County, Hazelwood West, Herculaneum, Incarnate Word Academy, Incarnate Word Academy, Lee's Summit, Lutheran North, Miami, Miami, Miller Career Academy, Northeast Vernon County, Orchard Farm, Sacred Heart, Sarcoxie, Sarcoxie, St. Paul Lutheran (Farmington), and Sumner.
3. Transfer Hardship Applications (By-Law 3.10.4.h) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Adrian, Advance, Bishop DuBourg, Blue Springs South, Blue Springs South, Bradleyville, Brookfield, Cardinal Ritter, Chillicothe, Community, Concordia, Cuba, Cuba, Farmington, Francis Howell Central, Ft. Zumwalt North, Incarnate Word Academy, Incarnate Word Academy, Incarnate Word Academy, Incarnate Word Academy, Jarrett MS, Jefferson City, Jefferson City, Ladue Horton Watkins, Laquey, Malden, Maryville, Miller Career Academy, Nevada, Nixa, Odessa, Oran, Osage, Pacific, Parkview, Parkway North, Parkway North, Phelps County, Pleasant Hope, Qulin, Raytown, Reed MS, Rock Bridge, Sikeston, St. Dominic, St. Dominic, St. Dominic, St. Joseph's Academy, Trinity Catholic, Twin Rivers, Union, University City, University City, Westran, William Matthew Middle, and Woodland.
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
Recommend action by school be accepted with reprimand issued and administration acknowledged for self-reporting - Central (St. Joseph) - Self-reported a violation of By-Law 3.10.4, accepted school’s actions, no forfeitures required, student is eligible under the Full Family Move exception, no consequences for the student; Iberia - Self-reported a violation of By-Law 4.1.6, accepted school’s actions, no forfeitures required, student is fully eligible; Lafayette (St. Joseph) - Self-reported a violation of By-Laws 2.6 and 3.14, accepted school’s actions, no forfeitures requires, all of the students involved in the violations to be reinstated; Nixa - Self-reported a violation of By-Laws 3.10.4 and 3.4, accepted the school’s actions, no forfeit required due to retroactively approving transfer, student is fully eligible; Sacred Heart - Self-reported a violation of By-Law 3.21.1, accepted school’s actions, school to forfeit the contest in which the ineligible student participated, student’s eligibility to be reinstated.
Recommend action by school be accepted and administration acknowledged for self-reporting with no further action - DeSmet - Self-reported a violation of By-Law 3.13.2, accepted the school’s actions, no forfeitures required, student’s eligibility to be reinstated after sitting out one contest; Jefferson (Festus) - Self-reported a violation of By-Law 3.13.2, accepted school’s actions, no forfeitures required, student to be reinstated after sitting out one contest; Jefferson City - Self-reported a violation of By-Law 3.13.2, accepted the school’s actions, no forfeitures required, student to be reinstated after sitting out one contest; Richland (Essex) - Self-reported a violation of By-Law 2.2.2, accepted school’s actions, no forfeitures required; Rock Bridge - Self-reported a violation of By-Law 3.13.2, accepted school’s actions, no forfeitures required, two boys’ basketball athletes to have their eligibility reinstated after sitting out the first contest of the 2019-20 season.