MSHSAA BOARD OF DIRECTORS
JUNE 12, 2019
FINAL AGENDA
MSHSAA OFFICE
* * WEDNESDAY - 9:00 a.m. * *
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A = Action R = Report I = Information T = Table D = Discussion
A - ACTION TO AMEND AGENDA IF NECESSARY
8:30 a.m. - Board and Staff Pictures
9:00 a.m. - Closed Session - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
A. MINUTES:
A - 1. a. Minutes of the MSHSAA Board of Directors - April 5-6, 2019
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i):
3. Transfer Hardship Applications (By-Law 3.10.4.h):
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
B. UNFINISHED BUSINESS:
A - 1. None
C. NEW BUSINESS:
A - 1. Association Financial Reports and Other Business Matters - Urhahn/Long
a. Financial Statements
b. Budget
A - 2. Advisory Committee -- a) Baseball - Mazzocco; b) Golf - Stahl; c) Music - Davis; d) Scholar Bowl - Schroeder; e) Speech/Debate - Maurer; f) Swimming/Diving - Schroeder, g) Track - Maurer
R - 3. Officials failing to respond to a Special Report - Seifert (None)
R - 4. Schools failing to respond to Special Reports or not responding appropriately to Special Reports - Seifert
A - 5. Schools failing to submit spring officials’ ratings - Seifert (None)
A - 6. Review and certify election results - Urhahn
a. Board: (Southwest, Southeast, Region 1)
b. Investigative Committees
c. Annual Ballot
A - 7. Participation in the School Administrators Coalition for 2019-20 - Urhahn
A - 8. Schools Failing to Submit Music Adjudicator Evaluations - Davis
A - 9. Region 2 - At-Large Appointment for the Board of Directors - Urhahn
A - 10. Talisha Washington Resignation - Urhahn
A - 11. Request for New Junior High Membership - Walden and Plaza middle schools - Urhahn
A - 12. Cool Valley Innovation School request as Special Learning Center - Urhahn
A - 13. Board of Directors Policy updates for 2019-20 Official Handbook - Schroeder/Urhahn
D - 14. Web Streaming of MSHSAA Championships - Urhahn
D. INFORMATIONAL MATERIALS AND DISCUSSION ITEMS:
I - 1. Miscellaneous Newspaper Articles and Informational Materials - Urhahn
I - 2. Tournament Coverage/Radio Station Summary - West
I - 3. 2019-2020 MSHSAA Board of Directors Address List - (proof for any corrections)
I - 4. Rooming Needs for the 2019-2020 Board Meetings
I - 5. Rotation of Board of Directors Officers - Urhahn
I - 6. Music Participation Summary - Davis
R - 7. Junior High Sportsmanship Essay Contest Results - Mazzocco
E. HEARINGS AND PRESENTATIONS:
None
* (Hearing) - Closed Session - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
FUTURE DATE OF BOARD OF DIRECTORS MEETING
National Federation Summer Meeting--
June 28-July 2, 2019 - Indianapolis, IN
MISSOURI STATE HIGH SCHOOL ACTIVITIES ASSOCIATION
BOARD OF DIRECTORS AGENDA
June 12, 2019
MSHSAA OFFICE
Notice of closed meeting, closed record and closed vote
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the Executive Director of the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A closed meeting of the MSHSAA Board of Directors will be held at the location date and times listed below.
Location: MSHSAA Board Meeting Date: June 12, 2019
1 N. Keene Street Time(s): 9:00 a.m.
Columbia, MO 65201
1. (June 12, 2019 - 9:00 a.m.) - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to the affirmative vote of the MSHSAA Board of Directors with the vote of each member individually taken by roll call in public session, and the vote having been announced publicly, the meeting on the date and at the time and place aforesaid shall be closed, and the record thereof closed, and the vote at such meeting closed.
Representatives of the news media may obtain copies of this notice by contacting Kerwin Urhahn, 1 N. Keene St., Columbia, MO 65201 or 573-875-4880.
GENERAL CONSENT ITEMS
Final Agenda
June 12, 2019
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Barstow, Barat Academy, Battle, Billings, Cardinal Ritter, Collegiate School of Med-Bio Science, Confluence Prep Academy Charter, Diamond, Fair Grove, Fort Osage, Fort Osage, Francis Howell North, Gentry, Grandview (Hillsboro), Grundy County, Hazelwood Central, Lutheran South, Maysville, Mid-Buchanan, Monett, Parkway Central, Parkway Central, Parkway North, Raytown Central, Reeds Spring, Soldan International Studies, Southeast, St. Joseph Christian, Staley, University Academy Charter, Vashon, Washington, Whitfield, and Whitfield.
3. Transfer Hardship Applications (By-Law 3.10.4.h) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Blue Springs, Battle, Carl Junction, Carl Junction, Chilhowee, Cleveland NJROTC, Confluence Prep Academy Charter, Cuba, Diamond, Dixon, Dixon, Fort Osage, Ft. Zumwalt North, Ft. Zumwalt North, Ft. Zumwalt West, Glendale, Granby Junior, Joplin, Joplin, Kearney, Kirkwood, Lee's Summit North, Lee's Summit North, Liberty (Wentzville), Liberty (Wentzville), Louisiana, Louisiana, Lutheran North, Lutheran North, Madison, Maple Park, Neosho, Nodaway-Holt, Novinger, Orchard Farm, Parkway North, Parkway South, Perryville, Pershing MS, Pershing MS, Pilot Grove, Pilot Grove, Purdy, Raytown, Rich Hill, Scott County Central, Sherwood, Slater, Smithville, St. Charles, St. Charles West, Staley, Staley, Thayer, Van Buren, and Winfield.
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
Recommend action by school be accepted with reprimand issued and administration acknowledged for self-reporting - Dixon - Self-reported a violation of By-Law 3.1, accepted school’s actions, no forfeitures required by the school, the student’s eligibility to be reinstated; Hannibal - Self-reported a violation of By-Laws 3.1.3b, 3.14.6, and Board Policy #24, accepted school’s actions, no forfeitures required, the school is to reduce the football program to 18 contact days this summer; Lewis and Clark MS - Self-reported a violation of By-Laws 3.13.2 and 3.14.5, accepted school’s actions, no forfeitures required, students’ eligibility to be reinstated, coach to request reinstatement in writing for approval if he wishes to coach at a MSHSAA school in the future; Linn - Self-reported a violation of By-Law 3.1, no forfeitures required, all coaches must be placed on the MSHSAA website going forward; Marshfield - Self-reported a violation of By-Laws 3.10, 3.4, and 2.3, accepted school’s actions, school to forfeit contests in which ineligible player participated, school needs to understand the importance of double checking grades and rosters to ensure eligible students are representing them; Missouri Military Acad. - Self-reported a violation of By-Law 3.14.2, accepted school’s actions, no forfeitures required; Platte County - Self-reported a violation of By-Law 4.2.3, accepted school’s actions, school to forfeit rating of ineligible student; Potosi - Self-reported a violation of By-Laws 2.3 and 3.4, accepted school’s actions, to forfeit all games played in by ineligible player, once student regains eligibility he must sit out the first three contests o that season; Rockwood Summit - Self-reported a violation of By-Law 5.5.1.c, accepted school’s actions, no forfeitures required, student to be reinstated as he was withheld from next contests once the school was made aware of the ejection, school to educate the coach on the importance of letting the administration know about any ejection; Sacred Heart - Self-reported a violation of By-Law 2.6, accepted the school’s actions, no forfeitures required, to reinstate the eligibility of all students that received the flyer; Sikeston - Self-reported a violation of By-Law 2.3, accepted school’s actions, school to forfeit any event participated in be ineligible student, student must sit out one meet once he becomes eligible next school year; Sikeston - Self-reported a violation of By-law 2.2.3.d, accepted school’s actions, school to forfeit appropriate events, student to be reinstated after sitting out one meet, coaches need to check daily absentee reports at the office.
Recommend action by school be accepted and administration acknowledged for self-reporting with no further action - Brunswick - Self reported a violation of By-Laws 2.2. 2 and 2.2.5, accepted school’s actions, no forfeitures required, both students ineligible for 365 days, the school may ask for the junior student to regain eligibility next school year, after he has completed court requirements and set out at least two contests in the next season; Chaffee - Self-reported a violation of By-Laws 2.2.2 and 2.2.5, accepted school’s actions, no forfeitures required, student’s eligibility may be reinstated due to information that no charges have been filed; Pleasant Hill - Self-reported a violation of By-Law 3.4 (Clerical Error), the 7th grade brother was placed on the high school baseball eligibility roster in error, the 9th grade brother’s name was omitted for the baseball roster, no forfeitures required, the 7th graders is fully eligible and his eight consecutive semesters for high school have not begun.