MSHSAA BOARD OF DIRECTORS
APRIL 7-8, 2017
FINAL AGENDA
Suite G
* * FRIDAY - 10:00 a.m. Closed Session* *
12:30 p.m. General Session
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A = Action R = Report I = Information T = Table D = Discussion
ACTION TO AMEND AGENDA IF NECESSARY
Closed Session - 10:00 a.m., Friday, April 7, 2017 -- Matters of hiring, firing, disciplining or promotion of MSHSAA employees where personal information about an employee may be discussed or recorded. Section 610.021(3) R.S.Mo.
A. MINUTES:
A - 1. a. Minutes of the MSHSAA Board of Directors - March 8, 2017
b. Minutes of the MSHSAA Appeals Committee - March 14-15, 2017
c. Minutes of the MSHSAA Board of Directors - March 23, 2017
d. Minutes of the MSHSAA Board of Directors - March 30, 2017
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i):
3. Transfer Hardship Applications (By-Law 3.10.4.h):
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
B. UNFINISHED BUSINESS:
(None)
C. NEW BUSINESS:
1. Association Financial Reports and Other Business Matters - Urhahn/Long
A - a. MSHSAA Financial Statements
b. 2017-18 Budget
A - 2. Advisory Committee -- a) Officials - Seifert, b) Wrestling - Stahl, c) Swimming - Schroeder
A - 3. Schools failing to submit winter ratings by the deadline – Seifert
D - 4. Summer Meeting - Registration Forms and Instructions - Urhahn/Long
A - 5. St. Louis College Prep Charter High School Membership Application - Urhahn
A - 6. Jasper High School - Relief of By-Law 2.10.1 for Sub-Varsity Eligibility - Urhahn
D - 7. RFP Discussion for Music - Davis/Long
A - 8. Resignation Letter - Todd Zell - Urhahn
D - 9. Discussion of Official Photography Contract - West/Long
A - 10. Northeast Board of Directors Appointment (Churchwell) - Urhahn
D. INFORMATIONAL MATERIALS AND DISCUSSION ITEMS:
I - 1. Miscellaneous Newspaper Articles and Informational Materials
a. Anonymous Letter
I - 2. 2016-17 Traditions Program Summary - West
I - 3. June Hotel Request (Workshop and Board Meeting)
R - 4. Junior High Sportsmanship Essay Contest Results - Zell
E. HEARINGS AND PRESENTATIONS:
*Friday, 1:00 p.m. - Cardinal Ritter High School - Hardship Transfer
*Friday, 1:30 p.m. - Cardinal Ritter High School/Notre Dame (St. Louis) High School** - Hardship Transfer (Athletic Reasons)
*Friday, 2:00 p.m. - Christian High School - Hardship Transfer
*Friday, 2:15 p.m. - Advance High School - Hardship Transfer
*Friday, 2:30 p.m. - Duchesne High School - Hardship Transfer
*Friday, 3:00 p.m. - Francis Howell High School - Hardship Transfer
*Friday, 4:00 p.m. - St. Pius X (Festus) High School/Jefferson (Festus) High School** - Promotion Transfer (Athletic Reasons)
*Friday, 4:30 p.m. - St. Pius X (Festus) High School/Jefferson (Festus) High School** - Promotion Transfer (Athletic Reasons)
*Friday, 5:00 p.m. - St. Pius X (Festus) High School - Lesser Penalty
Saturday, 9:00 a.m. - Dissinger-Reed Insurance Proposals
* Closed Session - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
** Denotes Sending School
FUTURE DATES OF BOARD OF DIRECTORS MEETINGS
June 14, 2017
National Federation Summer Meeting--
June 28-July 2, 2017 - Providence, Rhode Island
Saturday, April 8, 2017, 8:30 a.m.. - Closed Session - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
MISSOURI STATE HIGH SCHOOL ACTIVITIES ASSOCIATION
BOARD OF DIRECTORS AGENDA
April 7-8, 2017
Tan-Tar-A
Suite G
Notice of closed meeting, closed record and closed vote
Anyone attending a meeting of the MSHSAA Board of Directors who requires auxiliary aids or services should request such services by contacting the MSHSAA, telephone 573/875-4880, no later than 48 hours before the meeting.
A closed meeting of the MSHSAA Board of Directors will be held at the location date and times listed below.
Location: Tan-Tar-A Date: April 7, 2017
State Rd. KK Time(s): 10:00 a.m., 1:00, 1:30, 2:00, 2:15 p.m.
Lake Ozark, MO 65065 2:30, 3:00, 3:30, 4:00, 4:30, 5:00 p.m.
Location: Tan-Tar-A Date: April 8, 2017
State Rd. KK Time(s): 8:30 a.m.
1. (Friday, April 7, 2017 - 10:00 a.m.) -- Matters of hiring, firing, disciplining or promotion of MSHSAA employees where personal information about an employee may be discussed or recorded. Section 610.021(3) R.S.Mo.
2. (Friday, April 7, 2017 - 1:00, 1:30, 2:00, 2:15, 2:30, 3:00, 3:30, 4:00, 4:30, 5:00 p..m.) - Matters involving the eligibility status of students where personally identifiable private information from a student’s educational record may be reviewed or discussed. Section 610.021(6 and/or 14) R.S.Mo.; 20 U.S.C. 1232g(b); 34 C.F.R. 99.1 et seq.
3. (Saturday, April 8, 2017 - 8:30 a.m.) - Matters involving legal actions or litigation involving MSHSAA including any confidential or privileged communications between MSHSAA and its attorney. Section 610.021(1) R.S.Mo.
The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to the affirmative vote of the MSHSAA Board of Directors with the vote of each member individually taken by roll call in public session, and the vote having been announced publicly, the meeting on the date and at the time and place aforesaid shall be closed, and the record thereof closed, and the vote at such meeting closed.
Representatives of the news media may obtain copies of this notice by contacting Kerwin Urhahn at the MSHSAA, 1 N. Keene St., Columbia, MO 65201 or 573-875-4880.
GENERAL CONSENT ITEMS
Tentative Agenda
April 7-8, 2017
GENERAL CONSENT:
2. Transfer Waiver Applications (By-Law 3.10.4.i) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Adrian, Archie, Archie, Barstow, Barstow, Battle, Bell City, Belton, Bishop DuBourg, Branson, Brookfield, Calvary Lutheran, Carnahan, Carnahan, Carnahan, Carthage, Central (Springfield), Central (Springfield), Christian Brothers College, Christian Brothers College, Clinton, Conway, DeSmet, DeSmet, Eldon, Eureka, Father Tolton Regional Catholic, Father Tolton Regional Catholic, Forsyth, Francis Howell, Francis Howell Central, Francis Howell North, Fulton, Fulton, Fulton, Gallatin, Green City, Hale, Hallsville, Hallsville, Hazelwood West, Hazelwood West, Hogan Prep Academy Charter, Holden, Holt, Jackson, Jackson, Joplin, Kirkwood, Knob Noster, Lafayette (St. Joseph), Lafayette (St. Joseph), Lafayette (St. Joseph), Liberty North, Lift for Life Academy Charter, Macon County, Marion County, McCluer North, McKinley Classical Leadership, Mexico, Mid-Buchanan, Miller Career Academy, Miller Career Academy, Moberly, Nerinx Hall, Nerinx Hall, New Covenant Academy, North County Middle, North Harrison, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, Northland Christian, Northland Christian, Northland Christian, Notre Dame (St. Louis), Orchard Farm, Orchard Farm, Osborn, Parkway North, Parkway West, Parkway West, Raymore-Peculiar, Salem, Salisbury, Saxony Lutheran, Sherwood, Skyline, Smith-Cotton, Smithton, St. Dominic, St. Joseph Christian, St. Joseph's Academy, St. Joseph's Academy, St. Louis University, St. Louis University, St. Pius X (Festus), St. Pius X (Kansas City), St. Teresa's Academy, St. Teresa's Academy, St. Vincent, Summit Christian Academy, Summit Christian Academy, Timberland, Trinity Catholic, Trinity Catholic, Troy Buchanan, Truman, Webster Groves, West Plains, Westminster Christian Academy, Whitfield, Whitfield, and Wright City.
3. Transfer Hardship Applications (By-Law 3.10.4.h) (Duplicate school names indicates an additional transfer(s) student(s) for that school): Arcadia Valley, Ash Grove, Aurora, Battle, Bayless, Bell City, Benton, Bernie, Bishop DuBourg, Bishop LeBlond, Bloomfield, Bloomfield, Boonville, Bosworth, Bradleyville, Branson Junior, Branson Junior, Brunswick, Bucklin, Calvary Lutheran, Camdenton, Cameron, Cameron, Cameron, Cardinal Ritter, Cardinal Ritter, Carthage, Cassville, Central (Cape Girardeau), Central (Park Hills), Centralia, Chaffee, Chamois, Christian, Christian, Clayton, College Heights Christian, Cuba, DeKalb, DeSoto, DeSoto, DeSoto, DeSoto, DeSoto, Drexel, Duchesne, El Dorado Springs, Elsberry, Farmington, Farmington, Fox, Francis Howell, Fredericktown, Ft. Zumwalt East, Ft. Zumwalt North, Ft. Zumwalt South, Ft. Zumwalt West, Fulton, Fulton, Fulton, Fulton, Gateway Science Charter, Glendale, Hancock, Hannibal, Hazelwood Central, Hazelwood West, Hazelwood West, Hermann, Hollister, Holt, Ida Cannon, Jefferson City, Kearney, King City, La Monte, Ladue Horton Watkins, Lafayette (Wildwood), Laquey, Lebanon, Liberty North, Liberty North, Linn County, Lockwood, Macon, Marquette, Marshall, Marshall, Marshfield, McCluer, McCluer, McCluer South-Berkeley, McCluer South-Berkeley, Meadville, Mehlville, Miller, Moberly, Monett, Monett, Mountain Grove, Mountain Grove, Mountain Grove, Mt. Vernon, Mt. Vernon, Mt. Vernon, Neosho, New Bloomfield, New Franklin, Nixa, North Callaway, North Pemiscot, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, North Technical, Oak Park, Oak Park, Oakville, Orrick, Osborn, Ozark, Ozark, Pacific, Park Hill, Parkway Central, Parkway West, Pattonville, Pattonville, Pierce City, Plattsburg, Pleasant Hill, Pleasant Hope, Potosi, Putnam County, Raytown, Republic, Risco, Rockwood Summit, Rolla, Ruskin, Ruskin, Ruskin, Salem, Salem, Salem, Salem, Seymour, Seymour, Seymour, Smithville, South Shelby, South Shelby, South Shelby, Southeast, Southeast, Southeast, Southeast, Southeast, Southeast, Southeast, Southeast, Sparta, Spokane, Spokane, St. Charles West, St. Charles West, St. Clair, St. Clair, St. Dominic, St. Elizabeth, St. Pius X (Festus), Stanberry, Stockton, Stockton, Stockton, Sullivan, Summersville, Summit Lakes, Sweet Springs, Trinity Catholic, Truman, Truman, Union Star, Van Horn (Independence), Waynesville, Webb City, Webb City, Webb City, Webb City, Webster Groves, West Nodaway, Willard, William Chrisman, William Chrisman, William Matthew Middle, William Matthew Middle, William Matthew Middle, Winfield, Winnetonka, and Winnetonka.
4. Self-Reported Violations and/or Requests for Lesser Penalties (By-Law 5.4):
Recommend action by school be accepted with reprimand issued and administration acknowledged for self-reporting - Battle - Self-reported a violation of By-Law 3.14.2, accepted school’s actions, no forfeitures required, all students to be reinstated; Battle - Self-reported a violation of NFHS Baseball Rules and MSHSAA Baseball Policy of Pitch Count Violation, accepted school’s actions, contest is to be forfeited in which the pitch count rule was violated, student didn’t have to be suspended from playing - just couldn’t pitch, if violation occurs again, coaches will be suspended; DeSoto Jr H - Self-reported a violation of By-Laws 3.4 and 3.10, accepted school’s actions, no forfeitures required, hardship transfer approved and student is fully eligible; Farmington - Self-reported violations of By-Law 3.16.2, accepted school’s actions, school to forfeit each game in which an ineligible player participated, the contests cannot be counted as practice and the first two games of the year must be forfeited, students may be reinstated and are fully eligible; Farmington - Self-reported a violation of NFHS Baseball Rules and MSHSAA established pitch count rules, accepted school’s actions, contest is to be forfeited in which the pitch count rule was violated, student’s eligibility is to be reinstated, the next violation will result in the coach being suspended; Helias - Self-reported a violation of By-Law 3.14.2.e, accepted school’s actions, no forfeits required, students’ eligibility to be reinstated, coach to sit out prescribed consequences set in place by the school; Lee’s Summit West - Self-reported a violation of By-Law 3.4, accepted school’s actions, no forfeits required as match was lost, student must meet academic standard for fall 2017-18 school year and may return to fall eligibility after sitting out one wrestling match next year to equal the one he participated in while ineligible; Sturgeon - Self-reported a violation of By-Law 3.10.4, accepted school’s actions, no forfeits required as all games were lost that the ineligible student participated in, student is fully eligible at Sturgeon High School once restrictions expire; Winnetonka - Self-reported a violation of By-Laws 2.3 and 3.4, accepted school’s actions, no forfeits required since ineligible student lost contest, student is ineligible until academic standard is met and he sits out one Speech Debate Tournament once he has regained his eligibility to make up for participating in one tournament while ineligible.
Recommend action by school be accepted and administration acknowledged for self-reporting with no further action - (None)